Cash Payment Entry

In Dealerlogic software, a Cash Payment Entry refers specifically to recording payments for which purchases have not been created. These include equity drawings, bank charges etc, regardless of the payment method such as a cheque written, a BPAY payment made, an Internet transfer paid. .

Cash Payments can be used to record transactions from any account that has the "Bank Account" designation, i.e. loan accounts, credit cards etc. Use the Bank Account to selection to choose the correct account.

In the Cash Payment window you can record more details about the payment and allocate it to more than one account.

You can download instructions here

Print a Remittance Advice from a Cash Payment Entry

Use the Print Remittance Advice button to produce a printed copy of the transaction. Notes can be added to the transaction within the Notes field and these notes will appear on the printed remittance advice.

Allocating the next cheque number automatically

If you use cheques as the most common form of payment method you might want to have Dealerlogic allocate the next cheque number. This is done by editing the bank account via the Chart of Accounts. Accounts with the designation of "bank account" have extra data fields available to record payment methods, bank details etc.

Ensure the field "Cheque Account (has cheque book)" is ticked, then tick "Allocate Cheque Number" and enter the next available cheque number in the "Next Cheque No" field. Note that if a cheque is entered out of sequence you will be prompted to change your sequence from that cheque or continue from where you were.

Warn if cheque number is left blank

If you regularly pay by cheque save yourself some reconciliation time by prompting when a cheque number field is left blank. From Preferences select the Banking tab, then tick "Warn for blank cheque numbers".

Print cheques from Dealerlogic

If you print cheques then leave cheque numbers blank and turn off the prompt discussed above. The cheque numbers will be allocated back to the transactions once the cheques have been printed. If a manual cheque is issued from time to time then enter that cheque number with the transaction.