Stock Statuses and what they mean

As the stock item moves through the dealership it can be assigned various statuses.

Status	Description	Accounting Implication
On Order	The stock item has not yet been received by the dealership, or if it has, insufficient details are known to fully complete the stock card.	No accounting purchase is created, however if you need to pay for this stock item while it's status is On Order, click the Purchase Order button in the stock card to manually create a Purchase Order that will become available for payment within the Vendor Payments window.
In Stock	All details are known and recorded, the stock item is present and available for sale.	A Purchase Invoice exists (unless the stock item is a trade).
Order Taken	A customer has placed an order on the stock item but has not yet finalised payment or taken delivery.	If no deposit has been recorded, then no Sale is generated. However when a deposit is entered, a Sale Order is created in the GL. A Sale Order can be paid in full if necessary, but doing so will cause a discrepancy in Accounts Receivable until such time as the status is moved to Sold.
Sold	The stock item has been sold, the customer has already or will shortly take delivery.	A Sales Invoice exists for this stock item.