Paying Bills

Payments for Purchases must be recorded via the Vendor Payments window.  If you enter a payment for a Purchase via the Receipts window the Purchase will be displayed as still outstanding (unpaid) and the revenue will have been accounted for twice.

You can access the Vendor Payments window from a variety of places:

•From the Payment Detail button on the Purchase tab of the stock card if it is a Vehicle Purchase

•From the Accounts Payable window

•From the Purchases Register "Open Invoices" tab window

•From the Vehicle Creditors window

•From within a Purchase Invoice using the Process & Pay function on  the Process button.

•From the Creditors Register window.

•Or open the Vendor Payments window directly from the ribbon.

Once the Vendor has been selected, all Open Invoices & Orders for that vendor will be displayed.

Select the correct bank account to process the payments into.  To add to an Electronic Payment ensure the payment method is EFT, and select the Electronic Payment clearing account if you have one.

Enter the payment Date, payment Method and cheque number if you are paying by cheque.  Note if you are printing cheques, leave the cheque number blank.

Select the open invoice(s) or order(s) to which the payment relates by clicking into the Payment column for that line item(s).   Allocate a partial payment by altering the payment amount.  Once the Total matches the total received, Print a Remittance Advice or Process the Payment.  A Remittance Advice can also be emailed, click the combo next to the Print Remittance Advice button.

See also Customising Forms to learn how to customise the information appearing on the remittance advice.

The Remittance Advice will print the complete detail of all purchases paid, including all line items of selected purchases.  In some cases this will be too much information to fit on the Remittance Advice, so use the "Print Summary Only" tick box to print only one line item for each Purchase selected.