A stock record is held on a stock card and stock cards are the basis for all transactions relating to your stock.
A Purchase is created for all new stock cards except for:
•trades - these form part payment of the stock item they were traded on, and therefore do not have a purchase in their own right. The value for a trade is reflected in the accounts by way of the Sale entry of the stock item on which it was created. See bringing in a trade.
•consignment - items accepted for sale on consignment are not owned by you and won't be reflected in your accounts as part of your stock. For more information see working with consignment .
•stock items where the status is On Order. Until the stock item is In Stock there is no purchase entry recorded. However if you need to pay for a stock item prior to receipt then a Purchase Order can be created from the stock card and will be available for payment in the Vendor Payment window. See stock statuses.
•Stock items on "2-way" Floor Plan. No purchase is raised until a payout entry is recorded against the floor plan record.
•From the Stock Browse click Add
•Select the stock type required and press Create •If a particular stock number is required then enter it, otherwise Dealerlogic will allocate the next sequential stock number when you press Tab •Enter the Glass's NVIC or the Redbook Code if you have it - these are used for "data cleansing" if you are uploading to the internet, or to assist with accuracy of data entry but are not required •Enter all the available details of the vehicle, and link to a supplier client card. Depending on the stock status, certain fields are required whereas others are optional. •Check that the ITC Type is correct. If the vendor card has an ABN Dealerlogic will assume the ITC Type is Actual, and if not it's Notional. If you know the vendor has an ABN but have not yet recorded it, make sure you override the selection and change the ITC Type to Actual. •Save the stock card •Unless the stock card is a Trade, or is on Consignment, or is on 2way Floor plan, and accounting purchase will be created, and is visible from the stock card under the Purchase Invoice button. |
