Deposits taken against Order Taken or Sold stock items are recorded from the stock card.
The deposit amount is treated as a liability until the stock item status is Sold. Deposit values are directed to a liability account - Deposits Taken - and automatically moved out of here via the resulting Sale Journal.
Deposits can be deleted or removed if the customer cancels the order - this can only be done from the stock card.
Open the stock card and ensure the status is Order Taken or Sold, and the sale details are completed. Go to the Settlement tab and open the deposit field. Select whether a Standard Dealer Receipt or a Trust Account Receipt (see Consignment) is issued. Insert the amount of the deposit, the date of receipt and select whether a Receipt is to be printed, or was manually issued. If manually issued, insert the receipt number issued. Select the payment method, and if by Cheque insert the drawer's name. If the Receipt is to be added to a Bank Deposit ensure the payment detail is recorded. Press Save if the receipt was manually issued to the customer, or Print (or Email) if the customer hasn't yet been given a receipt. |
Any Receipt can be reprinted by opening the Dealer's Receipt window from either Deposit field on the stock card. Highlight the required receipt in the Receipt History pane and press Reprint Item. |
The stock card has 2 fields to record deposits: Initial & Further Deposits. If you receive more than 2 deposits, record the subsequent deposits via a Customer Payments window, not by adding more items to the Deposit fields. |